How to Prepare a Wholesale Exhibition Lighting Enquiry

A complete wholesale exhibition lighting enquiry lets a manufacturer quote the correct assembly and separates standard products from custom requirements. Start with the model and quantity, then add the mounting and electrical configuration. This is more effective than sending only a target price or one product photograph.

Copy this purchasing brief

For exhibition arm lights

Attach front and side photos or a drawing of the stand. Identify the panel or frame where each lamp will be fixed. Include the required accessories and how power will reach the lamps. If several display designs use different mounts, list each combination separately. Compare the arm light catalogue with its matching fixing options.

For lightbox LEDs

Provide the illuminated face width and height, internal depth, graphic material and single- or double-sided construction. Show the proposed mounting surface and supply location. Include a photo and label if replacing existing LEDs. Review the module and ladder-light formats that suit the cabinet.

Distinguish production time from arrival time

The standard production lead time is 12–18 days. Provide the date you need to receive the goods so production, shipping and any customs transit can be considered separately. Custom work and larger quantities need a confirmed schedule for the agreed configuration.

Ask for the quotation to identify included parts

• Unit price and quantity for each agreed version.

• Mounting accessories, adapters and leads included or optional.

• Sample cost and shipping arrangement when requested.

• Applicable documents and order terms.

• Production schedule and freight quotation for the destination.